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Conference Daily Adverts
Advertise in reNEWS Live@Floating Offshore Wind 2024.
Looking to build your brand, raise your profile and promote your products and services to the industry? An advert in the reNEWS Live@Floating Offshore Wind 2024 digital show dailies connects you directly to thousands of industry professionals. There will be two issues sent to all event delegates and reNEWS subscribers, and they will be available to download on the reNEWS and RenewableUK websites.
Contact: sales@renews.biz
Booking & Artwork Deadline: TBC
Venue Branding and RenewableUK App Advertising
For all venue branding options, and the opportunity to promote your business through the RenewableUK Event App, please contact RenewableUK’s Business Development team.
Contact: sales@renewableuk.com
Tel: +44 (0)20 7901 3011
Deadline: 23 August 2024
Exhibitors can hire screens and laptops from P&J Live.
Contact
P&J Live on-line shop
Craig Paterson
Email: CPaterson@pandjlive.com
Deadline: 27 September 2024
Helium gas filled balloons will not be permitted at Floating Offshore Wind.
If you require any printing when on site, please email Craig Paterson at CPaterson@pandjlive.com for availability and a quote.
Free parking is available for exhibitors in the car park at the end of the service yard, next to the entry gate. Pay & Display is in operation at other car parks at P&J Live. For further details on tariff information and how to pay, please visit the venue's website. Please note that vehicles may not be left overnight without pre-arrangement with the P&J Live Event Manager, via the Operations Team.
The hall is carpeted throughout with grey carpet tiles.
Carpets and other floor coverings must be at least flame-retardant according to DIN 4102 - B1 and/or EN 13501-1 class C. Test certificates stating the classifications of the building materials employed should be kept available on stands at all times.
Contact
Craig Paterson
Email: CPaterson@pandjlive.com
Deadline: 27 September 2024
Lunch is included for exhibitor pass holders.
A wide range of exhibition catering options can be ordered through the P&J Live on-line shop. If you require anything that is not in the shop please contact Graham Mutch at gmutch@pandjlive.com. All alcohol served must be purchased from the venue due to licensing restrictions.
The exhibition halls are regarded as a building site during build-up and breakdown and, as such, no-one under the age of 16 is permitted entry either alone or accompanied by an adult. All children under the age of 16 must be accompanied by an adult during the show open period.
The exhibition hall will be cleaned prior to show opening and each event evening. This will include all public aisles and common areas and, where possible, stands will have light vacuuming. Closed storage rooms will not be cleaned unless someone is on the stand. Additional cleaning work can be ordered through the P&J Live on-line shop. It is the exhibitor’s responsibility to keep their stands tidy and for ensuring that waste is deposited in accordance with the rules on waste disposal. For health & safety reasons it is important that all exhibitors and contractors keep aisles and walkways clear of rubbish. Any items left in the aisles are subject to being cleared away, regardless of whether or not they are waste.
Cloakroom facilities will be available at Floating Offshore Wind free of charge.
Organisers of large pavilions can register co-exhibitors directly with RenewableUK. Only by doing this can you ensure that your co-exhibiting company will benefit from a separate entry in the Floating Offshore Wind 2024 online exhibitor list and website.
Fees per co-exhibitor is £350 + VAT.
Email: sales@RenewableUK.com
Deadline to enter details for exhibition catalogue: 23 August 2024
Risk assessment should only be submitted by the main exhibitor/pavilion organiser.
All exhibitors and co-exhibitors need to have public liability insurance of £5,000,000.
Communication to Co-Exhibitors
Each exhibitor receives login details to the Exhibitor Hub. Co-exhibitors also get access to the HUB to allocate passes. If you are a main exhibitor and you wish to have an overview of all login details belonging to your co-exhibitors, please contact us via the above channels.
The use of compressed gas is not permitted at without specific approval.
Contact
Exhibition Operations Team
Email: dianne.wright@inside-events.co.uk
Tel: +44 (0)2476 510 015
Deliveries will not be accepted before Monday 7 October 2024. Any deliveries that arrive before this date may be refused or stored at the exhibitor’s expense. For a full list of access times for deliveries please refer to the Event Timetable. If you have any concerns regarding these time-frames please contact the Operations Team to discuss.
High visibility vests and appropriate footwear MUST be worn at all times during build-up and breakdown.
Deliveries must be addressed as follows:
COMPANY NAME & STAND NUMBER
Floating Offshore Wind 2024
HALLS ABC
P&J Live
The Event Complex Aberdeen
East Burn Road
Stoneywood
Aberdeen
AB21 9FX
Contact Details of Exhibitor (Mobile)
During the show: under normal circumstances, no goods may be delivered to, or removed from, stands during the open hours of the exhibition.
Access to the hall: during build-up days all exhibitors and contractors will be able to enter the Hall via the Service Yard and rear roller doors or ‘Sub-T’ (subterranean) car park, or via the main front entrance.
For any large deliveries, please follow the road signs to the Service Yard (access here is for unloading/loading only). Proceed to the ‘Sub-T’ car park with any hand carry items. On event days, access will not be possible via the Service Yard.
Forklift: CEVA Showfreight is appointed by RenewableUK as the sole official logistics contractor at Floating Offshore Wind 2024. This puts CEVA in the unique position of being the only authorised company to operate forklift trucks and cranes inside the hall at the exhibition.
Storage: There is very limited facility for re-stocking on site. For safety reasons packing materials cannot be stored behind stands; exhibitors are responsible for the daily removal of all packaging materials. There is no free storage facility on site, so it is important that you include in your stand design sufficient area for all products and literature required at the show.
Shipping: Any exhibitor requiring shipping and/or transportation of crated or boxed materials should contact CEVA Showfreight.
Lifting, Shipping & Storage Information
Contact
CEVA Showfreight
Mitchell Akehurst
Email: mitchell.akehurst@cevalogistics.com
Tel: +44 (0)330 587 7777
Deadline: 20 September 2024
Services booked after the deadline are a subject of 25% late order charge.
Under the Equality Act it is required that exhibitors make all reasonable efforts to ensure that disabled visitors are able to enjoy the same experience on exhibitors' stands as able-bodied visitors. This may include, but is not limited to, ensuring that there is ramp access onto any platform, ensuring any signage is presented in a large font; that any printed material is available in large font or an audio version is available. Please ensure that your staff are fully briefed to the needs of your potential disabled customers. Please see the Accessibility section of the eGuide for further information.
All business, including the dispensing of literature and promotional material, must be conducted from your stand. It is not permitted to distribute leaflets etc at the entrance to the event, in the gangways or any other part of the exhibition hall. Please note that materials must not be attached to the fabric of the building. Any costs which result from the removal of this kind of material will be charged to the exhibitor responsible.
All electrical contractors are required to test their electrical installation to a minimum standard demonstrated in the Current EIA Electrical regulations, also Incorporating BS 7671 17th edition. Please refer to the eGuide.
The official contractor for all electrics is P&J Live. Shell Scheme stands will be provided with UK electrical socket(s) and spotlights. Space Only stands will not be provided with electricity and will have to order from P&J Live. If power is required during build-up or breakdown please contact Craig Paterson at CPaterson@pandjlive.com.
All electrical appliances used by exhibitors must be compatible with standard UK voltage provided by the venue, as to ensure safety in use. May we remind you that UK sockets will be supplied, so you may need to bring an EU/UK adapter for any electrical devices you may bring from outside the UK. All electrical items must be marked as having been PAT tested.
Adaptors: multi-way plug-in type and bayonet adaptors shall not be used. The use of trailing/block type 4-way fused sockets shall be restricted to the following:
The electricity network is divided into sections within the hall. The current for the respective sections cannot be engaged, for safety reasons, until all the installations on a block of stands have been made.
Shell Scheme Stands: these stands come with the following electrical package: 2 spotlights and 1 socket per 9sqm. For more information, please refer to the Shell Scheme Stands section. For any additional electrical requirements or enquiries please contact P&J Live.
Space Only Stands: no power is included with Space Only stands. Please order with P&J Live; contact Craig Paterson if power is required during build-up or breakdown.
Contact
Craig Paterson
Email: CPaterson@pandjlive.com
Deadline: 27 September 2024
The exhibition hall will have designated emergency gangways. These must be kept clear at all times throughout build-up and breakdown. All exhibitors and contractors on site are responsible for keeping these aisles clear.
The venue has a comprehensive fire alarm system and fire-fighting equipment. Fire stations must be always visible and accessible. Fire stations can be fire hoses, fire extinguishers or fire alarm points. Fire exits should be kept free of obstruction at all times. Exhibitors and contractors should acquaint themselves with the location of their nearest fire exit and fire assembly point. If an emergency situation arises please follow the venue staff's instructions.
Event Management wish to stress the importance of a consistent check being made on the contents of exhibitors' stands to see that no unidentified package, case or bag has been left unattended. In any case of doubt, the article should not be handled; inform a member of the Organising Team or a member of the venue staff if you suspect an emergency situation.
Stand walls and ceilings should be made of classified fire-retardant materials ie as good as or better than wood. Particle board, nonporous fibre-wood, plywood etc are acceptable. Fire-retardant materials must be approved. Approval or certificates must be available at the stand should our floor manager request them. Temporary furnishings and decorations must be in non-flammable materials or fireproofed in line with the relevant regulations. Flammable gases/liquids/objects may not be used or stored indoors without relevant documentation and approval from the Organiser and the P&J Live Event Manager. Use of fire or naked lights (including candles) is strictly prohibited.
Packaging and other flammable material must not be stored at the stand or in the exhibition hall. Any material left at the stand after the event has closed will be classed as waste and the exhibitor will be invoiced for its disposal.
Any person requiring first aid treatment should come to the registration area and a staff member will contact the P&J Live staff.
Click here to download a copy of the exhibition floorplan.
The official floral contractor is Isla Duncan Florist.
Contact
Web: www.isladuncanflorist.com
Email: hello@isladuncanflorist.com
Tel: +44 (0)7830 033 031
Deadline: ASAP
Shell Scheme stands come with a furniture package. Please see the Shell Scheme Stands section for information. Additional furniture can be hired from Inspire Hire.
Contact
Web: https://inspirehire.co.uk/
Email: sales@inspirehire.co.uk
Tel: +44 (0)1675 482917
Deadline: 20 September 2024
P&J Live can supply exhibition stand graphics.
Contact
Lynne Reilly
Email: lreilly@pandjlive.com
Deadline: 19 September 2024
There are two hotels on the TECA complex (Hilton TECA and Aloft TECA), and others around Aberdeen. Please visit the venue’s website for further information.
Floating Offshore Wind 2024 exhibition contracts and policies require all exhibitors to have a valid Public Liability Insurance of £5,000,000 and to insure any equipment or goods that will be brought into the exhibition hall. Public Liability Insurance is not the same as Employers' Liability Insurance, which is mandatory in the UK.
Public Liability Insurance covers the cost of claims made by members of the public for incidents that occur in connection with your business activities. Public Liability Insurance covers the cost of compensation for:
You may already have Public Liability cover; however, it is important to note that not all business policies offer cover for organised events taking place outside your business premises. If in doubt you should consult your insurance provider.
Please use the Exhibitor Public Liability Insurance form to submit proof of your insurance cover.
P&J Live offer complementary wi-fi for all exhibitors. This is suitable for light browsing of emails and social media. To access, join the “P&J Live Free Wi-Fi” network and connect via your preferred browser. If you require a dedicated bandwidth, or hardwired connection, apply to P&J Live at CPaterson@pandjlive.com.
The use of lasers is not permitted.
Lifting, storage and freight forwarding services are available from CEVA Showfreight.
Lifting, Shipping & Storage Information
Contact
CEVA Showfreight
Mitchell Akehurst
Email: mitchell.akehurst@cevalogistics.com
Tel: +44 (0)330 587 7777
Deadline: 20 September 2024
Services booked after the deadline are a subject of 25% late order charge.
A number of meeting rooms are available to rent for boardroom style meetings, or mini theatre meetings. For information on room availability and rates, or to make a booking, please contact RenewableUK.
Contact
RenewableUK
Evie Hoolahan, Head of Business Development
Email: sales@RenewableUK.com
Tel: +44 (0)20 7901 3031
If you propose to play music on your stand, or if you propose to use a TV, video or other means to play sound recordings or show films, you must obtain the appropriate licences. By law you require a licence to play music at the exhibition. The Performing Rights Licence and Phonographic Performance Licence can be obtained as a single licence: The Music Licence. You can find information on The Music Licence on the PPL PRS website.
Please ensure that any music and commentary for demonstrations, videos, presentations etc are kept at a level that will not interfere with neighbouring stands. The Organisers reserve the right to switch off any demonstrations, videos and presentations etc that are causing a disturbance or an obstruction in the gangways.
If you wish to use neon lighting, please contact the Operations Team. All neon installations must incorporate a fireman's switch.
Any exhibitors who have any queries during show build can visit the Exhibitors' Desk. This will be signposted at the Hall A entry. During show open times exhibitors should visit the Registration Desk with any enquiries.
The Floating Offshore Wind Exhibition Operations Team will be located on site in the exhibition hall. The Office will be open during tenancy hours.
If you wish to bring your own photographer to the event, please note their pass would need to be purchased or within your own stand allocation.
Please refer to the separate Registration section of this manual.
You must show all rigging proposals on your submitted stand plans. All drop wires and rigging must be arranged through P&J Live but is at the approval of the Organisers. Maximum banner/lighting rig height is 4m for first two rows of the halls, and 5m for the remaining rows, from the hall floor to the top of the banner/suspension. Banners must be set back 1m from any adjoining stands.
Click here for a floorplan showing the rigging zones – stands in the green zone have a maximum banner height of 4m; stands in the purple zone can have banners up to 5m.
If you have a specific requirement to rig your lighting truss at a different level, special dispensation must be gained from the organisers. Please contact Inside Events: dianne.wright@inside-events.co.uk.
All orders/requests for quotes must be accompanied by:
Information should also be provided on any moving loads, flying performers or anything else out of the ordinary.
Contact
P&J Live
Craig Paterson
Email: CPaterson@pandjlive.com
Deadline: 27 September 2024
Smoking and e-cigarettes are not permitted within the halls at any point during the show and should only be used in the designated smoking areas externally from the hall. Cigarette end bins are available at all designated smoking areas and must be used.
All standfittings, exhibits and displays must stay within the footprint of your stand. No items may protrude into, or hang over, the aisles.
All stand receptions need to be approved by the Organiser and can be hosted within the official opening hours of the event but must not clash with the Official Drinks Reception. Once approval has been given, exhibitors should manage their catering orders directly with the official, exclusive catering provider via the P&J Live on-line shop.
Alcoholic drinks may only be served on stands between 14:30 and 16:30 on day 1 and between 12:30 and 14:30 on day 2.
Contact
Caitland Lomas, Events Manager
Email: Caitland.lomas@renewableuk.com
Tel: +44 (0)7496 278257
Whilst every reasonable precaution is taken during the show to ensure the premises are adequately patrolled, the Organisers of the event, and the venue, expressly disclaim responsibility for any loss or damage to property of any exhibitor from any cause.
To help ensure good security at the show, please follow these points:
There is security cover during event tenancy dates and times. Should you require overnight security during the event, please contact P&J Live to discuss and receive a quote.
Contact
Craig Paterson
Email: CPaterson@pandjlive.com
Deadline: 27 September 2024
If you wish to hire staff to manage your stand, please book via the Exhibitor Hub.
At RenewableUK we understand that our events can have an important environmental, social and economic impact. That's why we work to integrate sustainability into our events and aim to get the balance right for social inclusion, environmental protection, and economic growth. We're committed to working closely with our exhibitors and sponsors to ensure the exhibition and associated build are as environmentally friendly as possible.
We ask all our exhibitors and stand contractors to submit a sustainability plan indicating your efforts to minimise the environmental impact surrounding your exhibition stand. In addition, we require all exhibitors and stand contractors to adhere to our rules and guidance. Please make sure you read the Sustainability Guide section of this manual carefully and make special note of the banned materials at Floating Offshore Wind 2024.
Floating Offshore Wind 2024 Exhibitor Sustainability Form
Both exhibitors with space only and shell scheme stands must complete this form by 23 August 2024.
Floating Offshore Wind 2024 Space Only Contractor Sustainability Form
If you have a space only stand, your stand contractor must submit a separate stand contractor sustainability form by 23 August 2024.
P&J Live is located close to Aberdeen International Airport, six miles northwest of the city centre, and just a few minutes from the city's new western peripheral route. Full details on how to get there can be found on the venue's website.
A 30% discount on the net cost of flights to Aberdeen from Belfast, Birmingham. Bristol, Isle of Man (via Manchester or Birmingham), Kirkwall, Manchester, Newquay, Norwich and Sumburgh can be gained booking with Loganair using the promo code WIND2024. Bookings must be made by 18 September, for flights from 5 to 13 October.
P&J Live
The Event Complex Aberdeen (TECA)
East Burn Road
Stoneywood
Aberdeen
Scotland
AB21 9FX
P&J Live is located close to Aberdeen International Airport, six miles northwest of the city centre, and just a few minutes from the city's new western peripheral route. Full details on how to get there can be found on the venue's website.
The exhibition will be taking place in Halls A, B and C.
HALL WEIGHTLOADING: the floor-loading limit is 60 kN per square metre.
All exhibitors and contractors are obliged to manage their waste during build-up and breakdown, as well as during the exhibition opening days. Recycling bins will be available during build-up and breakdown. Bins are available to hire from P&J Live.
Any exhibitor/contractor leaving standfitting materials or waste in the halls at the end of the event will be invoiced directly by a minimum of £500 + VAT.
Contact
Craig Paterson
Email: CPaterson@pandjlive.com
Deadline: 27 September 2024
Please email P&J Live with your request, along with a sketch to indicate the connection location, and a quote will be provided. Click here to download a technical copy of the floorplan.
Contact
Craig Paterson
Email: CPaterson@pandjlive.com
Deadline: 27 September 2024