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All exhibitors must complete the Health & Safety Form by 14 April.
As a Space Only exhibitor you have booked only floor space at the event and are required to arrange everything necessary for the construction of your stand.
Under Health & Safety legislation, exhibitors and their main contractors are responsible for all activities that take place on their stand throughout the event, and any actions that could affect others not on their stand. Please refer to the Health & Safety section of this manual.
Ensure you employ a competent stand builder to construct your stand.
All space only exhibitors must submit full details of their proposed stand build by 14 April. You or your stand contractor must supply the following documentation, clearly stating the stand name and number, to the Operations Team:
Contact
Exhibition Operations Team
Email: kathy.bryant@inside-events.co.uk
Tel: 02476 510 014
The design of the stand must be such that it can be erected and dismantled within the time available. All work must be carried out in conformity with the rules and regulations.
Below is some information on materials that are permitted for stand builds. For full information please refer to the eGuide. The eGuide is the comprehensive code of practise, incorporating Health & Safety regulations used in the UK Exhibition Industry.
All material used in the construction of a stand shall be of a suitable nature and quality in relation to its purpose and the conditions in which it will be used. They will be adequately mixed or prepared and applied, used or fixed so as to perform adequately the functions for which they are designed.
Timber under 25mm thick must be impregnated to Class 1 standard. Treated materials should have ‘BS476-Part 7, Class 1’ marked on them. Boards, plywood, chipboard etc must be treated if under 18mm thick. The exception to this is MDF which is acceptable for use due to its density. Chipboard must not be used as a weight-bearing material.
All glazing used in the construction of stands must consist of safety glass (laminated or tempered) a minimum of 6mm thick. Please refer to the eGuide for further details. Any uninterrupted, large areas of clear glazing shall be indicated with warning stripes, dots, logos etc.
All plastic, including materials used for vision panels, must conform to BS476-Part 7, Class 1. Polycarbonate materials are acceptable.
Fixing to the hall floor, including the use of carpet tape, is not permitted. All floor coverings must be anti-slip and maintained so that they do not cause a hazard.
Drapes, curtains, hangings etc must be inherently or durably flame-proofed; otherwise they may be treated with a proprietary flame retardant. Test certificates must be available for inspection for any materials intended to be used. Fabrics used for interior stand decoration must be fixed taut and/or in tight pleats (not loosely draped) to a solid backing, secured above floor level and not touching light fittings. Curtains on exit routes should hang 75mm clear of the floor, be parted in the centre. If the venue is not satisfied that a material meets the standards required it shall be removed from the venue.
Upholstered seating must be non-combustible and marked with the appropriate standard.
Artificial plants and flowers are combustible and give off toxic fumes, therefore they must not be used for stand dressing. Silk-type flowers are acceptable providing they are fireproof or have been treated and marked as such.
No painting is to be done on site without written permission from the Organisers.
If you require power on your stand please complete the Electrical Requirements - Space Only Stands Order Form which can be found in the Order Forms section of this manual. Orders should be placed by 14 April.
Power consumption: generally a 500w socket is suitable for using laptops, charging mobile phones or powering a small TV. For an accurate measure of the wattage required by your appliance please refer to its manual.
PAT testing: items other than laptops and mobile phone chargers should be PAT tested, and labelled as such.
The electricity network should generally be regarded as being "live". The power to your stand may be switched off each night.
All stand structures, signs, notices, exhibits, furniture etc must be confined within the area allocated to your stand and must not project into or over the gangways.
All Space Only exhibitors must read the Site Induction and complete and return the Health & Safety Form by 14 April. Please ensure you read the Health & Safety section of this manual in full.
A raised floor will require a chamfered transition strip to run the perimeter of the stand in a contrasting colour to the stand and hall flooring.
No fixings of any kind may be made to the structure or fabric of the building. All stand construction must be completely self-supporting.
Exhibitors and their contractors must remove from the premises any packing materials and other waste generated. At the end of the exhibition everything must be cleared from the venue.
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