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If you wish to hire AV equipment from the venue please complete the form, in the Order Forms section of this manual, by 14 April.
Balloons are not be permitted at the show.
No flames are permitted in the venue.
The use of public transport is encouraged as there is no parking available at the venue. Click here for further information.
Under 16s are not permitted in the halls during build-up and breakdown.
All children under the age of 16 must be accompanied by an adult during the show open period.
Exhibitors are responsible for their own stands and for the disposal of debris and all waste materials.
If a cleaner is required for a spillage on the floor during the opening of the show please ask at the Organiser’s Office.
The use of compressed gas and acetylene is not permitted.
Please ensure that any music and commentary for demonstrations, videos, presentations etc is kept at a level that will not interfere with neighbouring stands. The Organisers reserve the right to switch off any demonstrations, videos and presentations etc that are causing a disturbance or an obstruction in the gangways.
Under the Equality Act it is required that exhibitors make all reasonable efforts to ensure that disabled visitors are able to enjoy the same experience on exhibitors' stands as able-bodied visitors. This may include but is not limited to: ensuring any signage is presented in a large font; that any printed material is available in large font or an audio version is available.
Please ensure that your staff are fully briefed to the needs of your potential disabled customers.
Shoreditch Town Hall is committed to providing a welcoming environment, working to positively improve the experience for our disabled visitors as far as is reasonably possible in the Grade II listed building. An external passenger platform lift provides step-free access from the street to the main foyer. An internal passenger lift provides step-free access to the basement, ground and first floors. Both lifts must be operated by a Duty Manager, contacted via reception at 020 7739 6176.
The Assembly Hall Balcony on the second floor is only accessible via 66 steps with one rest area.
There are gender-neutral, accessible toilets.
The loading bay marked underneath the Overground bridge, to the left of the building, allows up to 3 hours parking for blue badge holders.
All business, including the dispensing of literature and promotional material, must be conducted from your stand. It is not permitted to distribute leaflets etc at the entrance to the event, in the gangways or any other part of the exhibition halls. Please note that materials must not be attached to the fabric of the building.
If you require lighting or power on your stand, please complete the appropriate Electrical Order Form which can be found in the Order Forms section of this manual. Orders should be placed by 14 April.
Power consumption: generally a 500w socket is suitable for using laptops, charging mobile phones or powering a small TV. For an accurate measure of the wattage required by your appliance please refer to its manual.
PAT testing: items other than laptops and mobile phone chargers should be PAT tested, and labelled as such.
The electricity network should generally be regarded as being "live". The power to stands in the Assembly Hall will be switched on 30 minutes before show opening each morning and turned off at the close of the show each day. On the final open day (Friday 17 April) the power to the Assembly Hall stands will be switched off 15 minutes after the show closes. Power to other stands may be switched off each night.
Multiway Adaptors
Block type adaptors shall not be used. The use of trailing, 4- way fused sockets shall be restricted to the following:
Click here for a copy of the Site Induction which contains information on emergency procedures at the event.
Shoreditch Town Hall has a comprehensive fire alarm system and fire-fighting equipment.
Exhibitors and contractors should acquaint themselves with the location of their nearest fire exit. If an emergency situation arises please follow the venue staff's instructions.
Fire exits should be kept free of obstruction at all times.
Stands must be made of classified fire-retardant materials. Approval or certificates must be available at the stand should they be requested.
Packaging and other flammable material must not be stored at the stand.
In the event of medical assistance being required, please contact the closest member of security, venue or organising staff, or ask at the main venue reception.
Fixing to the hall floor, including the use of carpet tape, is not permitted. All floor coverings must be anti-slip and maintained so that they do not cause a hazard.
You may bring your own furniture for your stand. Alternatively, click here for Exhibit Hire’s online furniture order form.
Generally, trestle tables and tablecloths are not permitted. Please email with a photo if you have a smart trestle table you'd like to be considered.
Hughes Bespoke offer cut vinyl graphics or full wall wraps for shell scheme stands. Click here for their offer. For a bespoke graphics offer please email graphics@hughesbespokeinteriors.co.uk for a quote. Orders must be placed by 3 May.
Roller/pull-up banners are not permitted.
DoubleTree by Hilton London Angel Kings Cross offer discounted room rates to those who book an event at Shoreditch Town Hall. The hotel is located at 60 Pentonville Road, London, N1 9LA, only 10 minutes from the venue. For up to 10 rooms per night they offer an 8% discount off their Best Available Flexible Rate (including breakfast). Click here for the booking link. For 11+ rooms please contact the hotel directly. Tel: 020 7282 5500, option 2 or email: islingtongroups@dtangelkingscross.com.
The Courthouse Hotel, directly across the road from Shoreditch Town Hall, offer a rate of £200 + VAT including breakfast. Please contact the hotel directly stating that you are part of an event at the Shoreditch Town Hall. Tel: 020 3310 5555 or email: shoreditch@courthouse-hotel.com.
All exhibitors must be covered by public and employers’ liability insurance to the minimum value of £2,000,000.
You may already have Public Liability cover, however, it is important to note that not all business policies offer cover for organised events taking place outside your business premises. If in doubt you should consult your insurance provider.
You are advised to insure all exhibits, display material, furniture and all other property to be contained on your exhibition stand.
Free internet will be available to exhibitors. The network is EventWiFi; the password is Shoreditch380!
The use of lasers is not permitted.
The use of LPGs/compressed gasses will not be permitted.
If you propose to play music on your stand, or if you propose to use a TV, video or other electronic means to play sound recordings or show films, you must obtain the appropriate licences. By law you require a licence to play music. The Performing Rights Licence and Phonographic Performance Licence can be obtained as a single licence: The Music Licence.
You can find information on The Music Licence here: https://pplprs.co.uk/what-is-themusiclicence/
Please ensure that any music and commentary for demonstrations, videos, presentations etc are kept at a level that will not interfere with neighbouring stands. The Organisers reserve the right to switch off any demonstrations, videos and presentations etc that are causing a disturbance or an obstruction in the gangways.
If you wish to use neon lighting, please contact the Exhibition Operations Team. All neon installations must incorporate a fireman's switch.
The Organiser’s Office will be open throughout the event. It will be located close to the main entrance of the venue.
No painting is to be done on site without written permission from the Organisers.
Build-up / breakdown wristbands must be worn during build-up and breakdown. Wristbands should be collected from the vehicile holding area when you arrive with your delivery. If you would like your wristbands sent out in advance please contact kathy.bryant@inside-events.co.uk with the number of wristbands you require and the address to which you'd like them sent. Further wristbands can be collected on site if needed.
Open day passes: build-up wristbands will give access to the venue before the show is open for visitors each day. You can just show a wristband; it does not have to be worn.
Please see the Space Only section of this manual for information on stand design rules. The organisers may remove or alter anything forming part of any stand if, in their opinion, it is desirable to do so in the interest of the exhibition or if it does not conform to our Rules and Regulations.
Please ensure your stand is manned and exhibits displayed throughout the open period of the exhibition.
Whilst every reasonable precaution is taken during the show to ensure the premises are adequately patrolled, the organisers of the event and the venue expressly disclaim responsibility for any loss or damage to property of any exhibitor from any cause.
To help ensure good security at the show, please follow these points:
It is important that you include in your stand design sufficient area for all products and literature required at the show. For safety reasons packing materials cannot be stored behind stands. We have limited space for empty case storage; it will not be in a secure area so would be left at your own risk. If you would like further information please contact kathy.bryant@inside-events.co.uk. Exhibitors are responsible for the daily removal of all packaging material created on the show open days.
The address of the venue is:
Shoreditch Town Hall
380 Old Street
London
EC1V 9LT
Email: info@shoreditchtownhall.com
Tel: 020 7739 6176
Venue website: shoreditchtownhall.com/your-visit.html
Click here for a 3D tour of the venue.
Click here for the venue’s Location, Transport & Parking information.
All exhibitors and contractors are obliged to remove their own waste materials. You must completely clear your stand space before leaving at the end of the show.
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